Call for Applications for FY 2017

Call for Applications for FY 2017

PDF file of the Call for Application FY2017

PDF file of the Call for Applications FY2017

The Call for Applications is available in PDF file and text versions (below). Please note that the application form and related documents are available in the text version only. Download these documents from the links on this page.


the text version of the Call for Applications

I. Conditions for Participation

1. Eligibility

The applicant should fulfill the following conditions:

(1) He/she is a current or past recipient of a Sylff fellowship.

(2) He/she is currently enrolled in a doctoral program at ANY institution of higher learning.

(3) He/she intends to conduct research abroad that is directly related to his/her PhD dissertation.

The following persons are NOT eligible:

・Fellows who are visiting/staying/living in the proposed host country anytime between the application and the notification of the selection outcome.

・Fellows who, in the past, received an SRA or Sylff Fellows Mobility Program (FMP) award as a doctoral student.

・Master’s degree candidates

-Sylff fellows who are currently enrolled in master’s program are encouraged to apply for SRA when they proceed to a PhD program at any institution of higher learning.

-Those whose fellowships were for overseas research may apply, combining such fellowships with an SRA award to enrich their original research plan.

2. Application Deadline

There are two selection rounds during the FY2017, as follows (Japan Standard Time):

・First round: June 27, 2017.

・Second round: January 9, 2018.

Please refer to “Schedule” section below for details.

3. Research Activities

(1) The proposed research in a foreign country must be academic, non-degree, and directly related to the doctoral dissertation being prepared at a fellow’s home institution. The research can be conducted in any foreign country.

(2) The proposed research can be conducted at a foreign institution of higher learning, research institute, think tank, non-governmental organization, or private firm; when conducting fieldwork or similar research, a host institution may not be required.

-Some Sylff institutions have kindly expressed their willingness to serve as a host research institution for SRA awardees. The list of these schools can be found on the last part of this page.

(3) The primary objective of SRA research should, as a rule, be one of following:

・Data and resource collection

・Interviews and fieldwork

・Discussions with experts in the country visited

Other activities, such as auditing of courses and seminars, participation in academic conferences, and language learning, are not regarded as legitimate primary objectives, and such applications will not be accepted. Such activities may, however, be incorporated into a research project if they are conducted in addition to fulfilling one of the three objectives cited above. Internship, too, is not considered a legitimate primary objective.

4. Period of Research

Research must start after the notification of the selection outcome. There is no prescribed minimum or maximum duration of research. Applicants are required to propose a schedule for research to the Sylff Association at the time of application.


-Successful applicants should not, as a rule, modify their research schedule after being notified of their award.

-Participants must return to their home institution upon completion of the research period under this program.

5. Awards

An award of up to US$5,000 is provided per participant.

-The award may be used to cover the following expenses: international travel, tuition, visa, local transportation, insurance, living expenses, and research materials.

-It cannot be used for the following: expenses of any accompanying person(s), purchase of goods and products, like computers and computer software, refundable deposits, contingency funds, and unspecified miscellaneous items.

-Selected applicants will be asked to provide information on a bank account that accepts international wire transfers.

6. Requirements after Participation

All participants must submit the following documents to the Association following completion of the program:

・Final program and financial reports within 30 days of return to home country. (A prescribed form will be provided by the SRA coordinator.) (All receipts of expenses paid with the SRA award must be kept for submission upon request from the Foundation.)

・Recipients are asked to cooperate with SRA’s public relations activities, agreeing to have their name, photo, and program report (either in full or in part) published on Sylff’s website and/or in print publications.

II. Application and Selection

1. Application

An application should include the following:

・A confirmation letter from the Sylff steering committee at the institution where the applicant received a Sylff fellowship (prescribed form downloadable as Word file)

・Application form (prescribed form downloadable as Word file)

・Curriculum vitae in English (up to 3 pages)

・A letter of recommendation from an academic supervisor at the home institution (prescribed form downloadable as Word file), to be provided directly to the Sylff Association by the supervisor (prescribed form downloadable as Word file).

・A letter of reference from the host organization or (in case the proposed research is not conducted at a host institution)from a professional living in the country to be visited who can assess the relevance of the applicant’s research (no prescribed form, but it must be written on the referee’s letterhead)

・Tentative research schedule (Sample downloadable as Excel file)

・Proposed budget (prescribed form downloadable as Excel file)



The applicant will be notified immediately of the rejection. The application forms will not be returned.

All application documents must be in English and typed. No handwritten documents will be accepted.

(1) An application form is accepted only when the following conditions are met:

・It includes information on the doctoral dissertation and research proposal with a BIBLIOGRAPHY of the works on which the applicant’s research is based.

・It is submitted as an MS Word document.

-You are requested to write about your doctoral dissertation and research proposal, as well as your nonacademic, leadership achievements. Information on these matters should be as specific as possible. The information provided will not be considered positively if it lacks sufficient detail.

(2) Plagiarism will be severely penalized. If found, the applicant will be excluded from the Sylff program entirely, that is, he/she will not be eligible for this or any other support services provided by the Association. If the violation is revealed after the disbursement of the award, the violator will be required to return the award to the Association within 30 days of the notification of the violation. The Association will immediately inform the Sylff and host institutions of the violation. Other penalties relating to this violation may be determined and imposed by these institutions.

(3) All application documents, except the letter of recommendation from the academic supervisor at the home institution, are to be emailed to the Association by the applicant. The letter of recommendation should be emailed by the academic supervisor. There is no need to submit the documents by postal mail.

(4) The SRA award will be based on the accumulation of anticipated expenditures; it will not be approved as a lump sum. The Association may ask the applicant to revise the budget, even after the research proposal has been approved. When there is unused money after the completion of research and the filing of reports to the Association, the participant must refund the amount to the Association.

2. Selection

The Sylff Association will screen applicants for eligibility and for the feasibility and relevance of the proposed research to their current academic pursuits, as well as for their significance in addressing social issues.

3. Schedule

Applications are accepted as specified below. Applications should be sent to the Association by email not later than the following deadlines (Japan Standard Time).

・First round 
Application deadline: June 27, 2017
Notification of selection outcomes: by July 27, 2017
Disbursement of the awards: September 28, 2017
Research starts: after July 27, 2017

・Second round
Application deadline: January 9, 2018
Notification of selection outcomes: by February 5, 2018
Disbursement of the awards: March 29, 2018
Research starts: after February 5, 2018

-The Sylff fellow is responsible for all communication and arrangements with the prospective host organization, as well as with the Association. Assistance from the Sylff steering committee would, however, be appreciated.

-The selected Sylff fellows are responsible for providing the information requested within the timeframe set by the Association.

-An Agreement shall be signed between the selected Sylff fellow and the Tokyo Foundation (which serves as the Association secretariat) for award disbursement. The award will be remitted by the Tokyo Foundation to a designated bank account.

SRA Sylff Host Insitutions List

The Sylff institutions listed below have expressed a willingness to host SRA fellows. If you are interested in conducting SRA research at any of these institutions, please contact the Sylff coordinator, as indicated.

-Jadavpur University, Kolkata, India
Professor Joyashree Roy
JU-SYLFF Project Director and Professor of Economics
Email: joyashreeju[a] (replace [a] with @)

-School of Global Policy and Strategy(GPS), University of California, San Diego, USA
Sylff coordinator at GPS Global Leadership Institute
Email: darlawilson[a] (replace [a] with @)

-University of Indonesia, Jakarta, Indonesia
International Office (attn. Ms. Didi)
Email: io-ui[a] (replace [a] with @)

-El Colegio de México, México, D.F., Mexico
Ms. Quetzalli Padilla Dulché, Directora de Intercambio Académico, Head of Academic Exchange
Email: oia[a] (replace [a] with @)

-Graduate Institute of International and Development Studies, Geneva, Switzerland
Visiting Programmes
Email: visiting[a] (replace [a] with @)

-Jagiellonian University, Krakow, Poland
Sylff Coordinator
Email: dorota.maciejowska[a] (replace [a] with @)

-University of Nairobi, Nairobi, Kenya
Professor Lydia W. Njenga, Director, Board of Postgraduate Studies
Email: lnjenga[a] (replace [a] with @)

-Sun Yat-sen University, Guangzhou, P.R.China
Mr. Qi Xinghua, Sylff Program Officer, Graduate School
Email: qixh[a] (replace [a] with @)

-University of Coimbra, Coimbra, Portugal
Mrs. Cláudia Plácido, the Head of Unit Assistant
Email: dri[a] (replace [a] with @)

-Chiang Mai University, Chiang Mai, Thailand
Mrs. Narumon Noumanong, Head of Research Administration, Academic Services and Foreign Affairs Section, Faculty of Social Sciences.
Email: narumonn[a] (replace [a] with @)

* * *

*Please be sure to read this page in the original language (English), not just as a translation using the “Translate” function. The Sylff Association does not guarantee the accuracy or appropriateness of the translation, which is offered through Google Translate for reference purposes only.

Inquiries should be directed to:
Sylff Association
Attn: Sylff Research Abroad Coordinator
Email: sylff[a] *[a] must be replaced by @

The Sylff Association will accept inquiries related to this program via email ONLY.

Sylff is a joint Tokyo Foundation-Nippon Foundation program. The Association is an initiative by the Tokyo Foundation (which serves as the secretariat) to create a more personalized program.

to page top